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Chartered Certified Accountants
and Business Advisors

01530 447999

Staff Retention Scheme Online Portal Launch

 

HMRC are expecting to launch the online portal for businesses to register furloughed employees on Monday 20th April 2020. However, given the demand from businesses you can expect there to be some issues related to large volumes of traffic and registrations. So please be patient!

This week it has been announced that employees put on payroll up to 19th March 2020 can also be included in this scheme, the earlier date set by the Chancellor was 28th February 2020 for this.  This may mean changes to your payroll. 

For more information about employees you can claim for visit the gov.uk website

If we prepare your payroll for you, we as your agents, can make these claims on your behalf so if this is something you would like us to do over the coming weeks then do let us know.  It is NOT something we will do automatically.


Preparing to register employees on the portal


To ensure you minimise delays in your application going through, it would be a good idea to collate all the information you need to register your employees and get preapared.

Here's the list from HMRC detailing what you need to make a claim. 

  • you will need to register for PAYE on the government gateway, if you haven't done this is it advisable to do ahead of the claim
  • your employer PAYE reference number
  • the number of employees being furloughed
  • National Insurance Numbers for the furloughed employees
  • Names of the furloughed employees
  • Payroll/employee number for the furloughed employees (optional)
  • your Self Assessment Unique Taxpayer Reference or Corporation Tax Unique Taxpayer Reference or Company Registration Number (as the employer)
  • the claim period (start and end date)
  • amount claimed (per the minimum length of furloughing of 3 consecutive weeks)
  • your bank account number and sort code
  • your contact name
  • your phone number

You will need to make sure that you have calculated the amount you are claiming.

Note HMRC will also retain the right to retrospectively audit all aspects of your claim in the future. 

If you have fewer than 100 employees to be furloughed you will be expected to enter all the information for each individual employee into the system. This will include:

  • Name
  • NI number
  • Claim period
  • Claim amount
  • Payroll/employee number (optional)

If you have more than 100 employees to be furloughed you will be able to upload them into the system (information to be included in the file as above) - file types accepted: .xls .xlsx .csv .ods

It goes without saying that you should retain full records and calculations used to make the claim.
 

After you've made the claim


HMRC will check your claim and if your business is eligible, your business will be paid by BACS to the UK bank account you provided.  They aim to turn refunds round within 6 working days.

If you need further guidance the Sence Accounting team are on hand to help - call the office on 01530 447999 or email info@senceaccounting.co.uk

17 Apr 2020

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