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Chartered Certified Accountants
and Business Advisors

01530 447999

Your ongoing responsibilities for Payroll

Automatic Enrolment is a continuing process for employers – it doesn’t end once you have put your staff into a workplace pension.

There are ongoing responsibilities you need to complete after you have submitted your declaration of compliance. To stay compliant, you will need to…

  • Assess the age and earnings of your staff who aren’t auto enrolled in a workplace pension each time you pay them, to see if they need to be put on one.

  • Work out how much money you need to pay your staff’s scheme every time you run your payroll.

  • Write to staff to let them know whats happening.

  • Keep records relating to your workplace pension scheme.

  • Manage any requests from staff to join or leave the scheme.

You must continue to make the payments that are due into your scheme every time you run payroll. Simply setting up a pension scheme and enrolling your staff is not enough; you must continue to make contributions into it.

Under re-enrolment, every 3 years you must assess your staff, and put all eligible workers into the workplace pension – including anyone that has previously left or opted out of the scheme.

Re-enrolment follows the same process as when you first put your staff into a workplace pension, and it must be completed for all employees that meet the age and earnings criteria. If an employee only left the scheme within the last 12 months, then you can choose whether or not to re-enrol them.

To remind you – you have not fully complied with your legal responsibilities until you complete a re-declaration of compliance telling The Pensions Regulator what you have done at re-enrolment.

The Pensions Regulator should always write to you to remind you when your re-enrolment date is approaching.

07 Nov 2018

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